The AFSCME Los Angeles hotel blocks are no longer accepting checks for hotel reservations. A credit card is required at the time of booking to guarantee each guest’s reservation for one night.

The credit card will only be charged for the first night of the room and tax, not the full stay, after July 12, 2024. If your affiliate is covering your hotel stay, you are responsible for ensuring that your payment method on file is updated by July 12. This is to ensure that your credit card on file is not charged for the one night’s room and tax.

To reserve and pay for your hotel accommodations, the following options are available:

1. HOTEL DIRECT BILL – Affiliates have the option to set up a direct bill with their chosen hotel to cover all their delegates. This is the easiest and most direct form of payment. Affiliates should reach out to CONVpayments@afscme.org to request an application for their own credit and direct billing with the hotel. Once direct billing is approved with the hotel, affiliates would work directly with the hotel on payment and invoicing. If only partial credit is allowed, CTS will work with affiliates to cover discrepancies under AFSCME Direct Bill (see Option 3 below).
   
   
2. CREDIT CARD – Affiliates or individuals may use their credit card to reserve and pay for hotel accommodations. Whether using an affiliate or personal credit card, you will need to input credit card information into CVENT in advance to secure the booking. The credit card information will be shared with the hotel to secure the hotel room. If a guest's room is being paid for by an affiliate or someone not the guest staying in the room, a credit card authorization link must be completed prior to the guest's arrival.
   
   
3. AFSCME DIRECT BILL – In the event that an affiliate is unable to reserve and pay for hotel accommodations using one of the above options, AFSCME International will work with affiliates by using AFSCME’s Direct Bill option for Convention housing payment. Affiliates will pay their balance to the International via bank wire or ACH. All affiliates that use this method of payment must contact their bank for guidance on sending the payment. You must contact CTS at CONVpayments@afscme.org for AFSCME’s ACH information and instructions for payment.

When housing closes on July 1, AFSCME will send hotel invoices to affiliates with a payment form. THE PAYMENT FORM MUST BE FILLED OUT and returned with payment of balance via bank wire or ACH no later than three weeks before the convention (July 22). Discrepancies and changes to billing will be invoiced to the affiliate following convention (which can take 6-8 weeks when final invoices from hotels are sent back to the International).

If you have additional questions, please contact CTS at 202-429-1169.